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Air Freight Invoice Template for Air Transportation Services

Air Transportation · NAICS 481 · Freight Invoice

An air freight invoice is a critical billing document for air carriers, freight forwarders, and cargo agents. Unlike standard invoices, it must capture industry-specific details such as the air waybill number, IATA airport codes, chargeable weight, and various surcharges like fuel and security. This template is tailored for the air transportation industry, ensuring you bill accurately for air cargo services while maintaining compliance with standard practices like CASS. It helps you avoid billing disputes and ensures timely payment by providing a clear, itemized breakdown of all charges.

When you need this document

When billing a shipper or freight forwarder for air cargo transportation services.
For issuing invoices after a charter flight or scheduled air freight shipment.
When billing for ancillary services like customs brokerage, ground handling, or storage.
To provide a detailed breakdown of charges for international air shipments.
When invoicing under a CASS agreement with an airline or cargo carrier.

What the generated draft includes

Invoice header with unique invoice number, date, and payment due date.
Shipper and consignee details with full addresses.
Air waybill (AWB) number and flight information for traceability.
Service type and chargeable weight with rate per kg.
Itemized list of surcharges (fuel, security, terminal handling) and fees.
Payment terms and instructions, including CASS settlement if applicable.

Frequently asked questions

What is the difference between an air freight invoice and a regular invoice?

An air freight invoice includes industry-specific fields like the AWB number, IATA airport codes, chargeable weight, and surcharges such as fuel and security. It must comply with air cargo billing standards to ensure clarity and acceptance by shippers and CASS.

How do I calculate chargeable weight for air freight?

Chargeable weight is the greater of actual gross weight (in kg) and volumetric weight (length × width × height in cm / 6000). This template allows you to input the chargeable weight directly, but you should calculate it correctly before invoicing.

What is CASS and how does it affect invoicing?

CASS (Cargo Accounts Settlement System) is a centralized billing and payment system used by many airlines and freight forwarders. If you are a CASS member, you may need to submit invoices through CASS, and the invoice should reference the CASS airline code for proper settlement.

Self-help document generator: you get a structured draft based on the facts you provide. It is not legal, tax, or financial advice; verify jurisdiction-specific rules before sending.