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Gasoline Station Vendor Supply Agreement

Gasoline Stations · NAICS 447 · Vendor Supply Agreement

A Vendor Supply Agreement for a gasoline station is a critical contract that governs the purchase of motor fuel, convenience store products, car wash supplies, or maintenance parts from a supplier. Unlike generic supply contracts, this agreement must address industry-specific challenges such as fuel quality standards (ASTM D4814), delivery logistics to underground storage tanks, price volatility in the wholesale fuel market, and compliance with environmental and safety regulations. A well-drafted agreement ensures consistent supply, protects against liability from defective products, and clarifies pricing and payment terms. Use this tool to create a tailored draft that reflects your station's unique needs and protects your business.

When you need this document

When establishing a new relationship with a fuel distributor or convenience store wholesaler.
When renewing or renegotiating an existing supply agreement with a vendor.
When a station needs to add a new product line (e.g., car wash chemicals) and requires a separate supply contract.
When a franchise agreement requires an approved vendor and you need to formalize the terms.
When you want to consolidate multiple vendors under a single agreement to simplify operations.

What the generated draft includes

Parties and effective date
Products and services specification (including fuel quality standards)
Delivery terms, risk of loss, and shortage procedures
Pricing, payment terms, and price adjustment mechanisms
Warranties, indemnification, and insurance requirements
Term, termination, and force majeure clauses

Frequently asked questions

Why does a gas station need a separate vendor supply agreement?

A standard supply contract may not address fuel-specific issues like ASTM quality standards, delivery to underground tanks, or price volatility. A tailored agreement protects you from receiving off-spec fuel and ensures you have recourse if the vendor fails to deliver.

What is a typical price adjustment clause for fuel?

Fuel prices fluctuate daily. A common clause ties the wholesale price to a recognized index such as OPIS or Platts, allowing adjustments at each delivery. This protects both parties from market swings.

Can I require my vendor to carry insurance?

Yes. You should require the vendor to maintain general liability and auto insurance, and name your station as an additional insured. This protects you if a delivery accident or product defect leads to a claim.

Self-help document generator: you get a structured draft based on the facts you provide. It is not legal, tax, or financial advice; verify jurisdiction-specific rules before sending.