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Vendor and Concession Agreement for Performing Arts Venues

Performing Arts, Spectator Sports, and Related Industries · NAICS 711 · Vendor and Concession Agreement

This Vendor and Concession Agreement is specifically designed for performing arts venues, theaters, arenas, and stadiums that host concerts, plays, and sporting events. It establishes clear terms for independent vendors selling food, beverages, merchandise, or novelties during events. The agreement covers space assignment, commission structures, insurance requirements, and compliance with health and safety regulations. By using this tailored template, venue operators can protect their interests, minimize disputes, and ensure a professional vending experience for all parties.

When you need this document

When renting booth space to food trucks or concessionaires for a concert series or festival.
When allowing merchandise vendors to sell artist-branded items during a touring show.
When engaging local artisans to sell crafts at a theater lobby during intermission.
When setting up seasonal concession stands at a sports stadium.
When a vendor will operate at multiple events under a recurring agreement.

What the generated draft includes

Parties and recitals identifying the venue and vendor
Grant of concession space and permitted products/services
Term, payment terms, and commission reporting requirements
Insurance, indemnification, and liability provisions
Compliance with health, safety, and licensing regulations
Termination, default, and force majeure clauses

Frequently asked questions

What insurance should a vendor carry?

Typically, the venue requires the vendor to carry general liability insurance with minimum limits (e.g., $1 million per occurrence) and name the venue as an additional insured. Food vendors may also need product liability coverage.

Can the venue change the vendor's location?

Yes, the agreement should allow the venue to relocate the vendor to a comparable space for operational reasons, such as stage setup changes or crowd flow adjustments, with reasonable notice.

How are commissions calculated?

Commissions are usually a percentage of gross sales, before taxes. The vendor must report sales accurately, often daily, and pay the commission according to a schedule (e.g., weekly or at the end of the event).

Self-help document generator: you get a structured draft based on the facts you provide. It is not legal, tax, or financial advice; verify jurisdiction-specific rules before sending.

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