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Postal Service Freight Invoice Generator

Postal Service · NAICS 491 · Freight Invoice

A freight invoice is a critical billing document for postal service carriers. Unlike standard invoices, postal freight invoices must align with USPS contracts, include specific route and load details, and often require reference to a Highway Contract Route (HCR) or other service agreement. This tool helps you generate a professional, accurate invoice that reflects the unique requirements of postal transportation, whether you're moving mail between processing centers, delivering to local post offices, or handling final mile delivery. It includes fields for USPS-specific data like contract numbers, facility addresses, and service types, ensuring your invoice is clear and ready for submission.

When you need this document

When billing for highway contract route (HCR) mail transportation services
For monthly or weekly invoicing of scheduled mail delivery routes
When charging for extra trips or accessorial services like detention or layover
For air cargo or rail transport of mail under a USPS contract
When submitting final mile delivery invoices for postal parcels

What the generated draft includes

Carrier and USPS facility contact information
Service period and route description
Itemized charges for line haul, fuel surcharge, and accessorials
Rate type and calculation basis (per mile, per CWT, etc.)
Reference fields for USPS contract and invoice numbers
Payment terms and remittance instructions

Frequently asked questions

What is a USPS Highway Contract Route (HCR)?

An HCR is a contract route for transporting mail between postal facilities, typically by truck. Carriers are paid based on the contract terms, and invoices must reference the HCR number and service details.

How do I handle fuel surcharges on postal invoices?

Fuel surcharges are usually calculated as a percentage of the line haul or a flat amount per mile, as specified in your USPS contract. Include the surcharge as a separate line item with the calculation basis.

What should I do if my invoice is disputed?

Contact the USPS contracting officer or the facility's accounts payable department immediately. Provide supporting documentation like the bill of lading and contract terms to resolve the dispute.

Self-help document generator: you get a structured draft based on the facts you provide. It is not legal, tax, or financial advice; verify jurisdiction-specific rules before sending.

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